Privacy policy

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Last revision: May 10, 2021

The public organization «EdCamp Ukraine» is concerned about the protection of your personal data and collects them in the minimum necessary amount. This Privacy Policy will help answer questions related to the processing of your personal data, and therefore we ask you to familiarize yourself with it.

The privacy policy contains answers to the following questions:

Who are we?
What does the privacy policy cover?
What data do we need and why?
To whom can we transfer your data and for what?
How do we protect and where do we store your data?
Do we use cookies?
What rights do you have?
How do we update this Policy?

Who are we?

Public organization «EdCamp Ukraine» (read more - «we» and «our») is registered at the address:

61045, Kharkiv, ave. Otakar Yarosh, bldg. 20, corp. 1, sq. 88. Our EDRPOU 40209526.

We are the Owner of your personal data and we determine what personal data will be processed, for what purpose and exactly how.

If you have any questions, please send them to our e-mail support@edway.in.ua. Please note that the subject of the email must include «personal data» or «privacy».

You can also send us a letter at the address: 61045, Kharkiv, prov. Otakar Yarosh, bldg. 20, corp. 1, sq. 88.

What does the privacy policy cover?

Our privacy policy applies to our Platform - the EdWay National Platform for Professional Development Opportunities for Pedagogical Workers (hereinafter - the Platform).

What data do we need and why?

We process data that:

Collect automatically
The user provides independently
We receive from our partners
We receive / collect from third parties

Technical information. When you access our Platform, some data is collected automatically. We need technical data to operate, maintain and improve the website and our Platform. Such data, in particular, includes IP address, geolocation, device type and browser type, cookie files and data about your interaction with the Platform - session ID.

Data obtained from 3 persons. We can receive information through the following sources: social networks «Facebook», «Instagram», «Telegram», «Viber», «Youtube», «Linkedin». It is also data provided by representatives of user groups. The representatives of other user groups are subjects of professional development, educational institutions, centers for professional development of pedagogical workers and the responsible body of the Ministry of Education and Science of Ukraine («Ukrainian Institute of Education Development»).

Data you provide to us.

Our Platform has the following categories of users:

Unauthorized users are anyone who visits the Platform
Authorized users are persons who have registered on the Platform and logged in
Subjects of professional development are authorized users who are heads of institutions / organizations / institutions, etc. or individuals and perform the roles of administrators and moderators of the office of the subject of professional development (provider of professional development services).
Educational institutions — authorized users who are managers of these educational institutions and perform the roles of their administrators and moderators
Centers for professional development of pedagogical workers — authorized users who are managers of these centers for professional development of pedagogical workers and perform the roles of their administrators and moderators
The responsible body of the Ministry of Education and Science of Ukraine (Ukrainian Institute of Education Development) — authorized users who have the role of moderators of opportunities for professional development

Subjects of professional development, educational institutions, professional development centers have a responsible body and are administered by the Ministry of Education and Science of Ukraine (Ukrainian Institute of Education Development) and are administered by authorized users of the Platform who have the following roles:

Administrator (representative)
Moderator

Data provided by an unregistered user. We only collect technical information. We may collect the following data when you contact us through Support:

Name
Email
Role

Data provided by the user through the platform:

Full Name
E-mail address
Gender
Place (region, type of settlement, settlement, address, house, apartment)
Place of work (for teaching staff: region, field of education, educational institution, position)
Information about education (level of education, degree of education, year of acquisition, institution of education by profession, specialty and qualification by diploma)
Information about teaching activities (qualification category, teaching title, subject taught, certification date)
Phone
Links to social media profiles
Preferences regarding the selection of training or internship programs (Preferences)

Data provided by users based on the results of professional development:

Points
Feedback / response
Grade
The process of professional development

Here is a summary of the data we collect:

When	For what	List of personal data	Legal basis	Expiration date
Unregistered user
You visit the site (Platform)	Provision of services	Technical data	Legitimate interest	1 year
In the case of a support request	To communicate with you	Name, surname, patronymic of the representative Email	Execution of the contract	1 year since the last communication
Registered user
Filling out the form on the Platform / user profile	To register an account	Full Name Email Phone Role The name of the subject of professional development A type of professional development subject Location of registration Settlement	Execution of the contract	Until the end of services + 3 years
Filling out the user profile	For messages	Full Name Email	Legitimate interest	Until the end of services
Filling out the form on the Platform	To communicate with you	Full Name Email Phone	Legitimate interest	Until the end of services + 3 years or 1 year since the last communication
Platform	To register an account	Full Name Email Gender Place of residence (region, type of settlement, settlement, address, house, apartment) Job Information about education Information about labor activity (qualification category, teaching title, subject taught, date of certification) Phone A link to a social network profile Preferences	Execution of the contract	Until the end of services + 3 years
Platform	Marketing	Full Name Email Preferences	Legitimate interest	Until the end of services
Platform	Marketing	Full Name Email Preferences	Consent of the person	Until the end of services
Registration for professional development opportunities	Provision of services	Full Name Email Gender Information about education Information about labor activity Preferences	Execution of the deed	Until the end of services + 2 years
Communication with the Support Service	Provision of services	Full Name Email	Execution of the deed	Until the end of services + 3 years
Use of the Platform	Statistics	Place of residence Job Information about education Information about labor activity	Legitimate interest	Until the end of services + 3 years
Use of the Platform	Performance monitoring; statistics	Points Feedback / response Grade The process of professional development	Execution of the deed	Until the end of services + 3 years
Subjects of professional development
The process of professional development	Assessment	Points Feedback / response Grade The process of professional development	Execution of the deed	Until the end of services + 3 years
The process of professional development	Statistics	Grade	Legitimate interest	Until the end of services + 3 years
Data obtained from 3 persons
You have consented to cookies	Marketing	Name Photo Comments Other data that can be collected from social networks «Facebook», «Instagram», «Telegram», «Viber», «Youtube», «Linkedin», Google search	Consent of the person	Defined in policies Facebook, Instagram, Telegram, Viber, Youtube, Linkedin,
You comment on our posts on social networks	Analytics	Name Photo Comments Other data that can be collected from social networks «Facebook», «Instagram», «Telegram», «Viber», «Youtube», «Linkedin», Google search	Legitimate interest	Defined in policies Facebook, Instagram, Telegram, Viber, Youtube, Linkedin,
Дані, що збираються автоматично
You use our Platform	Operation of the Platform	Cookies are required	Legitimate interest	up to 1 year
You have consented to cookies	Analytics, statistics	Cookies	Consent of the person	up to 1 year

Data processed on the basis of your consent is processed by us during the performance of the contract, during your interaction with our Platform and 36 months after or until the withdrawal of consent.

However, you can use the right to delete your data. In this case, your data will be deleted from our servers within 30 days from the moment of your request.

Please note that we do not process the data of visitors under 18 years of age. If you become aware that we are processing a child's data, please notify us at support@edway.in.ua.

To whom can we transfer your data and for what?

By default, your data is stored on servers, cloud storage in Germany (Frankfurt). We do not plan to transfer your data to other countries. We use your data to communicate with you and perform the contract.

We may transfer data to our employees, contractors or partners to perform the contract. We also transfer your data on the grounds set out below.

Implementation of legislation. We will disclose your personal data to third parties to the extent necessary:

To comply with a state request, court order or relevant legislation
To prevent illegal use of our Platform
To defend against third party claims
To prevent or assist in the investigation of fraud

Transfer to third parties. We transfer your personal data to third parties on the basis of a contract for processing on our behalf, regarding technical and/or organizational measures to protect your personal data. We may transfer your data to specific companies, consultants, contractors who provide certain services on our behalf.

We will ask for your permission if the transfer of data is not part of the performance of the contract.

How do we protect and where do we store your data?

We care about your data and use password encryption and anonymization technologies to protect it.

Do we use cookies?

We use cookies for the functioning of the site (Platform). By using cookies, we receive the technical information specified in clause 3 and the Cookies Policy.

If you want to disable cookies, you can find instructions for managing your browser settings at the following links:

What rights do you have?

As a subject of personal data, you have the following rights.

The right to access information. You can request an explanation of the processing of your personal data.
The right to portability. You can request all data that you have provided to us, as well as request the transfer of data to another owner.
The right to restriction of processing. You can partially or completely prohibit us from processing your personal data.
Right to withdraw consent. You can withdraw your consent at any time.
The right to delete information. You can send us a request to delete your personal data from our systems. We will delete them unless otherwise required by law.

To exercise your rights, send us an email at support@edway.in.ua.

If your request was not satisfied, you can submit a complaint to the Ombudsman of the Verkhovna Rada of Ukraine for human rights by e-mail hotline@ombudsman.gov.ua or write a letter and send it to the address 01008, Kyiv, str. Instytutska, 21/8.

How do we update this Policy?

This privacy policy and legal relations falling under its influence are regulated by the Law of Ukraine «On the Protection of Personal Data». Current laws and requirements for the processing of personal data may change. In this case, we will publish a new version of the Privacy Policy on the Platform.